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Attendees: Murray Dawson; Chrissie Wallace; John Sangster; Biff Barrow; Cathie McLeod; Jackie Massie; Sue Richardson; Caroline Fowlie (part). Apologies: Sheila Waterhouse. The minutes of the last meeting 5th October were approved as an accurate record. 2. Finances Biff has received the financial statement from Heather Muirden for September Summer Gaitherin lost £427.85. Appears Easter Gaitherin also lost money. Sue feels that perhaps this is due to items being ‘posted’ to the wrong ledger sheet. ACTION : Biff and Sue to meet to check figures and produce statement for AGM. An internet account has not yet been set up but Cathie is on the case. ACTION : Cathie. George has written up and circulated the notes of the meeting with Heather Muirden re a proposed system of financial procedures. ACTION : These to be discussed and approved at next meeting. At Heather’s suggestion Cathie has been investigating setting up a High Interest Account for the Gaitherin. John said he had some experience of this through the Garioch Area Partnership. ACTION : John to e-mail information to Cathie. 3. October Gaitherin. Biff to buy a bottle of wine as a thank you for Stuart McHutcheon for helping out with the sound desk on Friday. Biff to speak to Alison Massie and send travel expenses to Aromatherapist with thank you note. Biff to send thank you card to Rhona for helping with registration. George proposed that Philip and Ali should be paid an extra days salary to cover all the preparatory work they put into this Octobers Gaitherin. (Approx £75 each) The Committee did not feel this was appropriate, but agreed that this should be written into the contracts in future. George requested that it be minuted that he disagreed with the decision not to make the additional payment for this October Gaitherin. It was agreed that Alison Massie should be offered £200 payment for ‘putting’ up and feeding the tutors this year. It was agreed Cathie should buy a bottle of whisky to the value of £25 for Uisdean and Anne as a thank you for the horse box. It was agreed Cathie should write a letter to Wendy Williams thanking her for the donation of paper. It was agreed George should send a card and CD of Friday night – showing the drum bought in memory of their daughter being used - to the Morrisey family. Biff has completed an analysis of the evaluation forms from the October Gaitherin. These are all extremely positive with the exception of an incident regarding one tutor. ACTION : Biff to e-mail these to the Committee. ACTION : Committee agreed that Biff and George should take advice from the CRBS and deal with the incident with the tutor as they see fit. Ali has requested that one of her pupils in Culter be able to borrow a Gaitherin Clarsach. This was agreed with the proviso that it be returned for Easter in working order. It was agreed that George/ Murray should liaise and run off copies of the Friday concert and these be made available (for a donation) to anyone requesting one. ACTION : George/ Murray. 4. Youth Committee. Biff and Jackie to meet with the 15 young people who have expressed an interest in being involved in the Youth Committee. ACTION : Biff/ Jackie (Biff noted that there are quite a lot of grants around at the moment for encouraging ‘active citizenship’. She will keep the Committee informed as it may be possible to pay a member of staff to work with the Committee.) 5. Cathie to speak to Alison Massie and ensure payment is made for insurance for the instrument store for another year. ACTION : Cathie 6. Cathie to ensure payment for Colin to keep website up to date for another year. ACTION : Cathie. 7. Gaitherin has not spent the Community Safety Grant given for a mixing desk and speakers. George to send a ‘spec’ to Murray. Committee agreed to add an additional £200 to the grant. It was also noted that it was important to ensure the correct cables/leads were purchased! ACTION : George/ Murray 8. Committee agreed that George buy a decent colour laser printer and toner to the value of £300. ACTION : George. 9. AGM Cathie to go ahead and book the Chapel of Garioch Hall for Friday 1st December. (£75) Cathie to check capacity. Ali will provide band (for travel expenses). Jackie and Biff to co-ordinate ‘open mic night’ amongst young people. Youth Committee to undertake publicity. Evening to be ‘bring a bottle and nibbles’. Family ticket (to include one adult) £15. Single Ticket - £5. Tickets to be reserved by phoning Gaitherin Tel No 01467 628118. Chrissie to write Press release for local papers. Cathie to e-mail everyone on data base. Everyone to organise prizes for the Raffle. Sue will have inspected accounts and helped Biff prepare Financial Statemment. George to give Chairpersons Report. Draft Articles of Association to be distributed and forms for membership. 10. Agreed there was not time to organise a Band Weekend in November. 11. Easter Gaitherin Noted that Cathie had booked KemnayAcademy; chalets and SAGs for Agreed that Ali should be asked to be tutor co-ordinator. ACTION : George Agreed that Biff should ‘broker’ an acceptable solution to Jackie / Deco taking on the role of Youth Work Co-ordinator. ACTION : Biff Agreed we need a budget model of Expenses and Income so we can decide whether we are charging enough. ACTION : Sue and Biff Cathie to put dates on website so that people can register their interest and get the dates in their diary asap. ACTION : Cathie 12. 13. Staffing issues. There have been a number of people expressing an interest in the post of Development Worker and a number of packs sent out. Sheila has indicated that the proposed interview date is not suitable for her. The Committee agreed that if it was acceptable to the SAC they would prefer Alison McLaughlin, who has attended meetings and has a ‘hands on’ feeling for where the Gaitherin is at the moment and where it wants to go be, to be the external advisor on the interview committee. 14. Meeting with SAC This item was discussed in tandem with Item 15. Sheila’s e-mails. Committee decided that George should contact Tamsin at SAC and clarify what the meeting on the 16th November at the Lemon Tree is about. This would help identify who should best attend. George was also asked to clarify with Tasmin what Sheila’s role was within the SAC with regard to the Gaitherin. Committee members were not happy with the hostile tone of recent communications from Sheila. This is of some concern to Committee members who feel the need for an open and positive relationship with those in Advisory positions. Questions were also tabled about Sheila’s role as the best person within Aberdeenshire Council to support the Gaitherin. It was suggested that Bob Leonard (CLD Team Leader for Central Aberdeenshire) who has been an active and positive support to the Gaitherin would be a more constructive Advisor. ACTION : Biff to find out from Walter Taylor – Grants Advisor whether this is a possibility or not. 15. Partnerships George to liaise with the West Lothian Youth Theatre who have offered to run a film workshop at the Gaitherin. Cathie to follow up the YMI e-mail offering tutor training. Cathie to ask Gordon Volunteer Network if they could recruit volunteers to work in the Charity Shop for the Gaitherin. John stated that he thought he was on the Inverurie Community Development Group and could therefore act as a bridge between that organisation and the Gaitherin. 16. Cathie reiterated how important it is for the Gaitherin to find a group of people willing to spend some time in the Charity Shop. It is a valuable source of income – approx £5,000 a year – which we cannot afford to lose! 17. Artistic Advisor Dave Martin (drum tutor) had expressed an interest to George in being involved with the Gaitherin more than just twice a year. George to approach him and clarify what he feels he might be able to offer in concrete terms. One suggestion was that he might devise and lead tutor training sessions. ACTION : George 18. Committee Membership It was noted that neither Caroline Fowlie; Murray Dawson or Lindsay Valentine had formally resigned from the Committee. 19. October Gaitherin 2007. It was noted that there is another group has booked SAGs in October 2007 which might be problematic for the Thursday evening of the week of the Gaitherin. Cathie to check whether, if it is as she suspects a cleaning issue, that the Council would accept a cleaning squad from the Gaitherin getting the place ready for the incoming group. 20. Gaitherin T-shirt. Cathie displayed the winning design for the Gaitherin t-shirt and asked whether she should go ahead and have some printed. The general consensus of the committee was that this was too late as many young people really only wore the t-shirt for the week of the Gaitherin and then it was relegated to the bottom of the wardrobe. 21. Date, time, place of next meeting. CommunityFlatPort Elphinstone –Thursday, 11 January 2007 at 7pm |
